Exams

SUPERVISED EXAMS

At least one summative evaluation of student learning which reflects the objectives of the distance education activity must be held under direct supervision and with verification of the student’s identity […] Distance education procedure

If your course involves at least one supervised exam, you may be required to register at the examination site. Identify your situation in the table below and, if required, register before the deadline indicated in the form.

Your location Your examination site Registration required at examination site
Less than100 km from Collège Boréal on campus or at an access centre no
In Ontario or outside Ontario, more than 100 km from a Collège Boréal campus or access centre with a proctor  yes

With a proctor

It is possible to write your exam under the supervision of a proctor if your location is more than 100 km from a Collège Boréal campus or access centre.

Procedure

Register with the examination site

You must first register with the examination site. This must be done at the beginning of the session. To register, you must complete the examination site’s online registration form.

Find your proctor

You must then find a person who accepts to supervise your exam at the date and time specified by the Distance Education officer.

It is strongly recommended that you begin your search for a proctor at the start of the session, as it may be very difficult to find one in some circumstances.

Moreover, some examination supervisors (especially those who are members of an institution that offers an examination supervision service) may charge a fee. Such fees are entirely at your expense.

Your examination supervisor could be:
  • a teacher in a public or private educational institution (preferably a college, a university or a school);
  • a member of the administrative personnel of a public or private educational institution (preferably a college, a university or a school);
  • an employee of a Canadian office abroad (many Canadian embassies and consulates offer an examination supervision service for Canadian citizens);
  • an employee of a recognized examination centre (either private, related to an educational institution or with the Canadian Armed Forces);
  • a human resources counselor in an educational institution or a business;
  • an employee of a public library that offers examination supervision services;
  • an officer in the Canadian Armed Forces who is not your immediate superior or your colleague;
  • your internship supervisor;
  • your research director.
Your proctor may not be:
  • a friend
  • a member of your family
  • a neighbour
  • a colleague
  • a supervisor in your workplace
  • a student at Collège Boréal
  • a student in another educational institution, unless he or she is paid a stipend by a recognized examination centre
  • any person residing at the same address as you.
Moreover, your proctor must:
  • be able to communicate in writing in French or English
  • have an institutional email address (exams will not be sent to an address such as yahoo, gmail, hotmail, etc.)

Complete and submit the proctor form

Lastly, you must complete the proctor form (all fields are mandatory) and email it to the officer at your campus or access centre at least 3 weeks before the examination date.

The officer will verify the eligibility of your proctor. If your proctor is accepted, you will receive confirmation and the officer will contact your proctor to provide the instructions and explain the conditions for your examination supervision.

If your proctor is not accepted, the officer will inform you and invite you to submit the name of another person as soon as possible. To ensure the integrity of the examination supervision process, the Department of Distance Education reserves the right to reject a proctor.

If, despite your efforts, you cannot find a person who meets the above criteria, you must contact a Distance Education officer as soon as possible to obtain advice on how to conduct your search.

A person who does not meet the above criteria may nonetheless be admitted as proctor if the Department of Distance Education considers that there are exceptional circumstances and has every reason to believe that no conflict of interest exists between the student and the proctor and that the proctor will comply with the examination supervision procedure and conditions.

We remind you once again that it is strongly recommended that you begin your search for a proctor at the start of the session, as it may be very difficult to find a proctor in some circumstances.

Take your exam

You must attend your exam session at the date and time specified by the campus or an access centre registered with Continuing Education. You will need to present photo identification (driver’s license, passport, health card or other valid identification).

Best wishes for success!